Proofreading

Basic proofing and correction of manuscript text.


Proofreading is what many people think of when they think of editing: correction of typos and errors. This last level of hands-on editing is conducted after a manuscript is in layout (usually a PDF, unless the manuscript is going straight to e-book), which is whence the name derives—the proofreader checks the manuscript “proof” to make sure everything is correct.

Since proofreading is typically done on a PDF, the changes are not actually implemented by the proofreader, but they are pointed out and specified using comment balloons, and are then implemented by the interior designer.


A proofread will:

  • Correct any errors missed in copyediting
  • Correct errors introduced during author revision after copyediting
  • Correct errors introduced by interior designer during layout
  • Address “widows” and “orphans” and other artifacts of file conversion
  • Ensure that the Dedication, Acknowledgments, About the Author, etc. are correct (front and back matter are sometimes not present during copyediting, so extra attention is given to them in proofreading)
  • Review Table of Contents and Index (if present) for format, correctness, and accuracy of page numbers

Due to the wide range of circumstances for which proofreading may be required, we are pleased to offer single or multiple-pass proofreading and to customize our approach based on the author’s objective. A single-pass proofread is our budget option and will catch the vast majority of errors. It’s generally all that’s needed to ready a manuscript for submission to agents or publishers and for publication of advance reader copies.

A multiple-pass proofread involves several passes from one or more proofreaders and is the best option for authors who want to ensure their work has been brought to the standards of traditional trade publication with regard to error correction.


Standard rate of $.008 per word, subject to adjustment as appropriate based on:

  • The scope and depth of editing required
  • The number of passes requested
  • Whether attention to layout and formatting considerations is required (such as auto-correct options like smart quotes, smart ellipses, industry-standard spacing and region-specific punctuation)
  • If the proofreader will be working with an editable document or making a list of edits to be executed by a third party such as a typesetter or layout/designer
  • If the manuscript has been professionally line-edited prior to final proofing


Varies based on length of material to be proofread, but usually no more than 4 weeks.

Please visit our online welcome center or call us at (520) 546-9992.